MC1384733: Information about an update to storage capacity entitlement reporting

Summary Dynamics 365 Sales and Dynamics 365 Customer Service license entitlements are not granting expected read-only access to Dynamics 365 Finance and Operations apps. Affected users: anyone using Sales or Customer Service licenses who rely on read-only access to Finance & Operations data. No admin action is required; Microsoft will deploy a fix automatically (see …

Summary Microsoft is retiring the Sora video generation experience (Sora 2) that is available through the Frontier program. Affected: organizations participating in the Frontier program that have access to the Sora experience in Copilot Create. After retirement, users will not be able to generate new videos using Sora; previously generated videos will remain accessible. Microsoft …

Summary Windows 365 Flex shared Cloud PCs will automatically reset to a provisioning snapshot at sign-out, removing both user and system data between user sessions unless you opt out at the provisioning policy level. Snapshots are created during provisioning and refreshed every 24 hours; resets occur on sign-out or session timeout and may show Cloud …

Summary Enforced lifecycle will be applied to unlicensed OneDrive accounts so accounts that remain unlicensed/unpaid go through staged restrictions and can ultimately be permanently deleted if not preserved. Affected tenants: any tenant with OneDrive accounts that became unlicensed after license removal or user deletion. Admins can preserve data by reassigning OneDrive licenses, enabling pay-as-you-go billing …

Summary Windows 365 will change the default PowerShell execution policy applied to Cloud PCs during provisioning to RemoteSigned at the LocalMachine scope. This affects organizations that run unsigned downloaded PowerShell scripts on Cloud PCs or that enforce a stricter MachinePolicy (for example AllSigned) via Intune or Group Policy, which can cause provisioning/resize/restore failures. Admins should …

Summary File-level archiving for SharePoint Online (Microsoft 365 Archive) is entering General Availability: users with edit permissions will see a new “Archive” action in SharePoint on the web and files are moved to a cold storage tier while remaining discoverable. Feature is enabled by default for all SharePoint sites in tenants that have Microsoft 365 …

A professor wants to generate a new case study. Analyze the two prompts below, which are designed to accomplish the same task. Which prompt is more effective according to the PARTS framework? The more effective prompt is: “Act as a bioethics professor. Create a case study for a 200-level undergraduate class. The case must focus …

When accessing Gemini for academic purposes, which interface element signifies that the user is operating within a Google Workspace for Education environment rather than a personal consumer account? The correct response is: The presence of the “Dasher Badge” (often appearing as a shield icon). When logging into Gemini with a school or university credential, verifying …

Gemini’s Canvas feature can be used for tasks like generating working computer code from an idea or creating interactive infographics. The correct answer is: True. Gemini’s Canvas operates as a dedicated workspace built specifically for complex editing and programming tasks. Instead of keeping everything confined to a standard conversational chat window, this feature opens a …

Which of the following describes the pedagogical value of Gemini’s features for research and course design? The correct responses include all of the provided options: Using Deep Research to generate a comprehensive, cited report on the latest findings in the field to inform the syllabus content and help identify new sources of information. Creating a …

How does the “Agentic” model of Gemini 3.0 Pro, integrated into Workspace and NotebookLM, fundamentally differ from a “Classic” Large Language Model (LLM)? The correct statement is: Classic LLMs excel at pattern recognition whereas AI Agents are more sophisticated systems that can maintain long-term goals, plan and execute multi-step processes, and self-correct as they learn …

Which of the following faculty tasks are examples of AI augmentation, as opposed to AI replacement? (Select all that apply.) The correct responses are: Drafting a professional email to a university administrator. Summarizing a long, technical document to identify its key themes to help determine whether it could be included in the course materials. Generating …

Which statement most accurately explains Google’s data handling policy for Gemini when used with a Google Workspace for Education account? The correct statement is: Interactions are treated as “Core Service” data; they are not used to train generative AI models, are not reviewed by humans, and remain within the user’s organization. When educational institutions access …

Which of the following methods can be used to open NotebookLM? (Select all that apply.) The correct response is: Head to notebooklm.google.com in the Omnibox. To reach NotebookLM, you must type its direct web address into your browser’s top search bar. This platform functions entirely as a standalone web application rather than a deeply integrated …

A lecturer is in the Gemini app (gemini.google.com) and has just uploaded a Google Doc named “Bio_Lecture_1.gdoc.” To correctly apply this source and ensure the AI’s response is grounded in it, which prompt is most effective? The most effective prompt is: “Using @Bio_Lecture_1.gdoc, generate five review questions for my students.” Explicitly tagging the file name …

A professor wishes to adapt their course policy to mitigate AI misconduct while still acknowledging its utility. Which of the following pedagogical strategies align with this goal? (Select all that apply.) Correct Answers: Requiring students to include an “AI Use Statement” with their final submissions, detailing which tools they used and for what purpose. Developing …

A “Large Language Model” (LLM) is a type of AI trained on huge amounts of data. It works by predicting the next word (or ‘token’) in a sequence, which allows it to understand and produce content. True A Large Language Model (LLM) is an artificial intelligence system trained on vast amounts of text data. During …

A professor has used voice-typing to generate a rough draft of a policy in Google Docs. They find the language too long-winded and informal. How can they apply the integrated Gemini feature to refine this existing text? Highlight the text, click the Gemini icon, and select refinement options like “Shorten” and “Formalize.” When working in …

What is the pedagogical advantage of using a Gem over a standard Gemini chat? The primary pedagogical advantage of using a Gem is consistency. A Gem is built to follow the same instructional framework, persona, and set of constraints every single time it is invoked. When a professor creates a Gem, they codify their teaching …

When training a Gem, what is the relationship between the “Instructions” field and the “Knowledge” field? The “Instructions” field must explicitly direct the Gem on how and when to use the files uploaded to the “Knowledge” field. The Instructions field defines the Gem’s behavior, objectives, and decision-making process. It tells the Gem what to do, …

A faculty member is considering uploading their unpublished manuscript and a hard-drive of grant-funded research data into a public-facinggenerative AI model to “help summarize the findings.” The primary risk in this action is not inaccuracy, but a potential breach of confidentiality and loss of intellectual property, which could be mitigated by using a university-vetted, enterprise-level …

A professor’s objective is to generate graduate-level, analytical discussion questions on Moby Dick. Gemini generated the following output: “Here are your discussion questions: Who is the main character in Moby Dick? What is the name of the whale?” The questions are fact-based recall and clearly do not meet the professor’s objective. What is the most …

A professor is applying for a grant and has the 10-page “Call for Proposals” (CFP) document. They need to draft a “Project Summary” that specifically aligns with the funder’s “Key Funding Priorities” listed in that document. Which of the following applications of Gemini represents the most streamlined and effective workflow for this task? The most …

How does NotebookLM’s features (Study Guides, Mind Maps, etc.) effectively support helping students explore and understand complex source material goals in ways that traditional, passive re-reading does not? (Select all that apply.) NotebookLM shifts learning from passive reading to active engagement through the following three mechanisms: They provide an immediate scaffold by automatically synthesizing key …

A professor needs to generate a comprehensive report on emerging trends in a niche academic field, a task that requires synthesizing information from a vast number of sources. Which Gemini feature is specifically designed to create a research plan; browse the web or pull sources from the user’s Gmail and Drive; and generate a detailed, …

A professor can use Gemini to scaffold a large research project by prompting it to break down the assignment into smaller, manageable steps, create a timeline, and suggest mini-deadlines. True Educators can rely on generative AI to effectively scaffold complex research assignments. When faced with a massive, semester-long project, students often feel overwhelmed. Feeding the …

A professor uploads their syllabus and prompts Gemini: “Generate a 10-question quiz based on this syllabus to help students understand the course’s main learning objectives and major assignment policies.” The AI generates a quiz that instead focuses on trivial, non-academic details (e.g., “What is the professor’s office number?”, “What font is the syllabus written in?”). …

A student uses Gemini to find sources for a history paper. The AI generates a response that includes a detailed, plausible-sounding, and perfectly formatted citation for a journal article that does not exist. This error should be categorized as: This specific type of error is categorized as a hallucination. A hallucination occurs when a generative …

Which of the following scenarios describes a decision that is least justified, posing the highest and most unnecessary risk? Why Is Uploading Student Papers into Public AI Tools Considered a Major Privacy Risk for Educators? The least justified scenario that carries the highest and most unnecessary risk is uploading a student’s full, named essay containing …

A professor is using Gemini for several tasks. Classify each scenario with its primary pedagogical function. How Can University Faculty Use Generative AI to Create Differentiated Learning Materials and Class Assessments? Integrating generative artificial intelligence into higher education works best when each activity maps to a specific, well-defined pedagogical function. Organizing these tasks ensures that …

An instructor has a Google Doc of their course syllabus and wants to apply the Gemini feature within Google Forms to generate a “syllabus quiz.” Where would they navigate to initiate this specific, source-grounded task? Where Do You Access Gemini to Automatically Create a Quiz From a Syllabus? The correct method is to open a …

A professor of computer science needs to brainstorm some starter code for a Python-based data visualization. Which Gemini tool would best meet this need? Which Gemini Tool Is Best for Generating Python Starter Code? Canvas is the correct choice. When a computer science professor needs to build and refine Python scripts, Canvas provides a dedicated, …

A professor of biology is preparing a lecture on cellular structures and wants a short, dynamic visual aid. Their goal is to generate a new, high-quality, 30-second video clip of “a mitochondrion powering a cell, in the cinematic style of an action movie.” Which Gemini tool is designed to generate this type of video content? …

A TA constructs the following prompt to generate a rubric. Match each prompt component to its correct term from the “PARTS” framework in order to generate the highest quality output. To get the best results from generative AI, you need a solid underlying framework. The PARTS method breaks down your instructions into five distinct elements, …

A TA wants to design a “jigsaw” activity, a type of formative assessment where students become “experts” on one piece of a topic and teach it to others. The main topic is “The Societal Impacts of Climate Change.” How could the TA most effectively apply Gemini’s features to efficiently create this customized instructional asset? What …

True or False: Open-source AI models are, by definition, fully transparent, meaning faculty can easily understand the exact reason for any specific output, such as a “hallucination.” False Open-source artificial intelligence models provide public access to their underlying source code and architectural weights, but they are not fully transparent in explaining their decision-making processes. Accessing …

How Do You Use Generative AI safely as a Grammar Checker for Academic Manuscripts Without Violating Integrity Policies? The decision to use AI to “polish” the grammar and tone of a near-final manuscript is a low-risk, high-benefit task, similar to using a high-powered spelling or grammar checker. True Using generative artificial intelligence to refine grammar, …

Which of the following actions constitute a generative application of Gemini’s image feature, Create Images, resulting in the creation of context-specific content? (Select all that apply.) Both refining prompts for specific visual metaphors and generating sequence images to tell a historical story represent generative applications. When a user works iteratively to hone a prompt for …

You are developing an assignment prompt to help students critically discuss the “gray areas” of AI and academic integrity. Which of the following design elements should be built into the prompt to facilitate a productive, critical discussion? (Select all that apply) To build an assignment that encourages critical discussion about the ethical nuances of artificial …

A student is considering using NotebookLM on a Google Workspace for Education Account to organize research notes but is concerned about data privacy. What assurance does NotebookLM offer regarding the handling of uploaded documents and queries? NotebookLM provides strict data protection when accessed through a Google Workspace for Education account. Google explicitly guarantees that all …

Imagine you use your “Rubric Generator” Gem for the first time. The output is logical but uses overly simplistic language not suitable for graduate students. What is the most efficient next step? If your custom rubric generator produces language that feels too basic for graduate-level work, the most efficient fix is to edit the tool’s …

A key component of digital responsibility is metacognition, or “thinking about one’s thinking.” How does this apply to a student using Gemini? The correct application of metacognition occurs when a student actively reflects on why they are using the tool, how it shapes their thinking, and whether the output aligns with their own knowledge and …